The 5 Best AI Meeting Note-Takers in 2025

An AI meeting note-taker is an innovative tool that harnesses the power of artificial intelligence to automatically record, transcribe, and summarize meetings. This technology can integrate seamlessly with your video conferencing platforms, be it Zoom, Microsoft Teams, or Google Meet.

During a meeting, the AI note-taker listens attentively, capturing every word the participants speak. It then converts the audio into accurate text transcriptions using state-of-the-art speech recognition and natural language processing algorithms.

AI note-takers can also analyze the meeting content and generate concise summaries highlighting the key points, decisions, and action items discussed. This means you can quickly review essential information without sifting through lengthy transcripts.

Key Takeaways

• AI meeting note-takers automatically record, transcribe, and summarize meetings using advanced speech recognition and natural language processing. 
• They save time, enhance meeting engagement, and ensure accurate documentation of key points, decisions, and action items, making meetings more productive.
• Top features to look for include accurate transcription, seamless integration with video conferencing platforms, customizable templates, search functionality, and user-friendly interfaces.
• Integration with Slack or Project Management Systems enhances collaboration and streamlines workflows.

Benefits of Using an AI Meeting Note-Taker

Here is why you should consider using an AI note-taker:

Saves Time and Boosts Productivity

With an AI note-taker, you no longer need to spend hours manually transcribing and summarizing meetings. The tool automates these time-consuming tasks, allowing you to focus on more important work. 

Ensures Accurate and Comprehensive Notes

AI note-takers use advanced speech recognition technology to capture every word spoken during a meeting. This translates to accurate transcriptions and summaries. Even if you are distracted or need to step away momentarily, the AI note-taker covers for you.

Enhances Meeting Engagement and Participation

When you are not burdened with taking notes, you can fully engage in the meeting and actively participate in discussions. You can ask questions, provide input, and contribute ideas without missing crucial information, making your meetings more productive and meaningful.

Facilitates Easy Sharing and Collaboration

AI meeting note-takers make it simple to share meeting notes and summaries. You can easily export the transcripts and summaries in various formats, such as PDF or Word documents, and distribute them via email or collaboration platforms like Slack or Microsoft Teams. 

5 Best AI Meeting Note-Takers

Here are the top AI meeting note-takers worth considering:

1. Wave

Wave is among the best AI meeting note-takers for several reasons:

• Effortless Audio Recording: Wave enables simple audio recording on devices like iPhone, iPad, and Mac, including background recording for multitasking.
• Customizable Summarization: Wave creates concise, customizable summaries of audio, helping users quickly review key points from long lectures or discussions.
• Cross-Device Syncing: Wave allows seamless access to notes and recordings across multiple devices, catering to students’ needs in diverse environments.
• Phone Call Recording and Import Options: Wave records phone calls and imports other audio content (voicemails, podcasts) for transcription, broadening its functionality for diverse needs.
• Secure and Easy Sharing: Wave offers secure sharing of notes and summaries via URLs or PDFs, ensuring privacy while promoting collaboration with classmates or study groups.
• Real-time transcription: Wave accurately transcribes meetings in real-time, allowing you to focus on actively participating in a discussion rather than typing notes.
• User-friendly: Wave’s user-friendly interface and seamless integration with popular video conferencing platforms like Zoom and Webex make it a top choice for boosting productivity. 

2. Notta.ai

Notta.ai is a top AI meeting note-taker, offering comprehensive features such as:

• Accurate transcription: Notta.ai leverages cutting-edge AI algorithms to provide highly accurate transcriptions, ensuring you capture every important detail. The platform continuously learns and improves its transcription capabilities, delivering reliable results consistently.
• Intuitive user interface: With its user-friendly interface, Notta.ai makes it simple to navigate through meeting notes, search for specific topics, and share relevant information with your team. You can easily highlight key points, add comments, and collaborate with colleagues within the platform.
• Seamless integration: Notta.ai seamlessly integrates with popular video conferencing tools, such as Zoom, Microsoft Teams, and Google Meet. This allows you to effortlessly record and transcribe meetings without additional setup.
• Features: Notta.ai’s AI-powered features, such as speaker identification and keyword highlighting, enable you to quickly identify who said what during the meeting and locate relevant information. Additionally, the platform’s action item tracking helps you stay on top of your tasks and follow-up items.

3. Otter.ai

Otter.ai is another top-performing AI meeting note-taker with comprehensive features to enhance meeting productivity, such as:

• Automated transcription and summary: Otter.ai automatically transcribes meetings and generates concise summaries. The platform’s AI algorithms are trained to identify and highlight important information, saving time when reviewing notes.
• Collaboration and sharing: With Otter.ai, you can easily collaborate by sharing meeting notes, assigning action items, and adding comments. The platform’s intuitive interface makes it simple to keep everyone on the same page.
• Integration with popular tools: Otter.ai integrates with a wide range of popular tools, such as Zoom, Google Meet, and Microsoft Teams. This streamlines workflow and ensures you focus on the conversation.
• Search functionality: This feature enables you to find specific information quickly, even if you can’t remember the exact words used. Additionally, the platform offers a mobile app to access your notes on the go and stay productive.

4. Fireflies.ai

Fireflies.ai is a powerful AI meeting assistant offering a range of features to help you get the most out of your meetings.

• Conversation intelligence: This capability allows Fireflies.ai to analyze meeting content, identifying key topics, action items, and decisions. This feature helps you stay organized and ensures you don’t miss critical information discussed.
• Speaker identification and analysis: The platform’s AI algorithms can identify and differentiate between speakers, providing valuable insights into who contributed what during the meeting. 
• Customizable templates: Fireflies.ai offers customizable templates for meeting notes, allowing you to tailor the output. Whether you prefer a detailed transcript or a concise summary, you can easily adjust the settings to generate the perfect meeting notes.
• Integration: Fireflies.ai integrates with a wide range of tools, including Google Meet, Slack, and Salesforce, enabling you to streamline your workflow and keep all meeting-related information in one place. The Chrome extension makes it easy to record and transcribe meetings directly from your browser.

5. Charity Digital

Charity Digital’s AI meeting note-taker is an affordable solution tailored to the needs of non-profit organizations. 

• User-friendly: Its user-friendly interface makes it easy to navigate and access key features like real-time transcription, speaker identification, and searchable transcripts.
• Speaker identification: The platform’s speaker identification feature helps you track who said what during the meeting. It can also generate searchable transcripts, allowing you to quickly find specific information from past meetings without reviewing entire recordings.
• Integration with popular tools: Charity Digital’s AI tool integrates with commonly used video conferencing platforms, enabling you to record and transcribe your meetings seamlessly.
• Affordable pricing: Charity Digital’s AI meeting note taker is priced competitively, making it accessible for non-profits with limited budgets.

How Does an AI Meeting Note-Taker Work?

AI meeting note-takers seamlessly integrate with many video conferencing platforms. Once connected, the tool joins your virtual meetings and starts recording the audio in real-time.

The AI note-taker converts spoken words into accurate text transcriptions using advanced speech recognition technology. It can identify and differentiate between multiple speakers, ensuring the transcripts are properly attributed to each participant.

But the real magic happens when the AI note-taker applies natural language processing algorithms to analyze the meeting content. It identifies key takeaways, decisions, and action items discussed during the meeting and generates concise summaries that capture the essence of the meeting.

These summaries are presented in a user-friendly format so that you quickly grasp the main takeaways without reading through the entire transcript. The AI note-taker also extracts mentioned dates, deadlines, numbers, and other important details.

One of the most powerful features of AI meeting note-takers is their search functionality. This feature makes it easy to search for specific keywords, phrases, or topics within the transcripts and summaries.

AI meeting note-takers also offer customizable templates and settings, allowing you to tailor the summaries and transcripts. You can choose the level of detail, specify key topics to focus on, and even set up automatic sharing and distribution of the notes.

Key Features to Look for in an AI Meeting Note-Taker

When choosing an AI meeting note-taker, several key features should be considered to get the most out of your tool.

Accurate Transcription and Summarization

An AI note-taker should provide accurate transcriptions. So, look for a tool that uses advanced speech recognition technology to convert audio into text with minimal errors. Additionally, the tool should be able to generate concise and coherent summaries.

Integration with Popular Video Conferencing Platforms

To seamlessly incorporate an AI meeting note-taker into your workflow, it should integrate with the video conferencing platforms you already use. This allows the tool to automatically join your meetings, record the audio, and generate transcripts and summaries without manual input.

Customizable Templates and Settings

Every meeting is unique, and a good AI meeting note-taker should be flexible enough to accommodate your needs. Look for a tool with customizable templates and settings so that you can tailor the summaries and transcripts to your preferences. 

Searchable and Shareable Meeting Content

An AI meeting note-taker should make it easy to find and retrieve information from past meetings. Its search functionality should allow you to quickly locate specific keywords, phrases, or topics within the transcripts and summaries. Additionally, the tool should provide options to share meeting notes easily.

User-Friendly Interface and Ease of Use

A good AI meeting note-taker should have a user-friendly interface that is intuitive and easy to navigate. You should not need extensive training or technical expertise to use it. Look for features like a clear dashboard, simple controls, and straightforward settings that allow you to get started quickly and focus on your meetings.

How to Use AI to Take Meeting Notes

Using an AI meeting note-taker is a straightforward process that can save you time and effort. Here’s a step-by-step guide to help you get started:

Set Up Your AI Meeting Note-Taker

First, sign up for an account with your AI meeting note-taker. The registration process is simple, often requiring your email address and a password. Once you have created an account, familiarize yourself with the user interface and the available features and settings.

Next, connect the AI meeting note-taker with your video conferencing platform(s). This allows the tool to automatically join your meetings and start recording and transcribing the audio.

Invite the AI Note-Taker to Your Meetings

When scheduling a meeting, simply invite the AI note-taker as a participant. Most tools provide a unique email address or integration link that you can add to your meeting invitations. This ensures that the AI note-taker joins the meeting automatically.

If you use a video conferencing platform that supports automatic recording, you can also enable this feature to ensure that the AI note-taker can access the audio feed. Some AI meeting note-takers even have a browser extension or desktop app to automatically detect and join meetings based on your calendar events.

Review and Edit the AI-Generated Notes

After the meeting, the AI note-taker processes the audio and generates a transcript and summary. Review the notes for accuracy and completeness. Most tools allow you to edit the transcript within the platform.

Share and Collaborate on Meeting Notes

Once you have reviewed and edited the notes, you can share them with your team. Most AI note-takers offer various sharing options (e.g., exporting in PDF or Word document, copying a shareable link, or integrating with collaboration platforms like Slack or Microsoft Teams).

When sharing the notes, you can add a brief introduction or context to help recipients understand the key outcomes of the meeting. You can also encourage your team members to review the notes, provide feedback, or ask questions using the commenting or discussion features available in some note-takers.

Choosing the Right AI Meeting Note Taker for Your Needs

Given the variety of AI meeting note-takers on the market, it is important to consider your requirements and preferences when selecting one. Here are some factors to keep in mind:

Meeting Types and Frequency

Think about the types of meetings you typically attend and how often they occur. If you primarily participate in virtual meetings, look for an AI note-taker that seamlessly integrates with these tools. On the other hand, if you frequently attend in-person meetings or need to record phone calls, consider a tool with flexible recording options.

Industry and Role-Specific Features

Different industries and roles may have unique requirements. For example, sales professionals may prefer an AI note-taker that integrates with their CRM system and automatically logs meeting notes. 

On the other hand, researchers and educators may prioritize tools with advanced search capabilities and the ability to organize notes by topic or project.

Customization and Flexibility

Consider the level of customization and flexibility you want. Some tools offer pre-built templates for different meeting types, while others allow you to create your own templates and customize the structure and content of your notes. 

So, look for a tool that provides options to adjust settings such as speaker identification, summary length, and keyword highlighting.

Collaboration and Sharing

If you frequently collaborate with others and need to share notes, choose an AI note-taker with easy sharing and collaboration features. This may include exporting notes in various formats, integrating with collaboration platforms, or providing secure sharing links for external recipients.

Pricing and Value

AI meeting note-takers come with different pricing models and plans. Some offer free versions with limited features, while others require a subscription or per-user fee. Consider your budget and the value you expect to gain from using an AI note-taker. 

Look for tools that offer transparent pricing, scalable plans, and a good balance of features and affordability.

5 Tips for Getting the Most Out of Your AI Meeting Note Taker

Ensure Clear Audio Quality

To get accurate transcriptions and summaries, ensure the audio quality is clear during your meetings. Use a high-quality microphone or headset to capture speech effectively. 

If possible, conduct meetings in a quiet environment to minimize background noise that could interfere with the note-taker’s ability to understand and transcribe the conversation accurately.

Provide Context and Background Information

AI meeting note-takers rely on the context and background information provided to generate meaningful summaries and insights. Before the meeting begins, share relevant documents, agendas, or discussion points with the note-taker. This helps the tool understand the topic and produce more accurate and pertinent notes.

Review and Refine the AI-Generated Notes

While AI meeting note-takers are highly advanced, they may occasionally misinterpret or miss certain details. After the meeting, review the AI-generated notes and make any necessary edits or clarifications. This ensures the notes accurately reflect what is discussed during the meeting.

Integrate with Your Existing Workflow

To maximize the benefits of an AI meeting note-taker, integrate it with your existing workflow and tools. Many AI note-takers offer integrations with popular productivity apps, project management software, and collaboration platforms. 

Connecting your note taker with these tools allows you to automatically sync meeting notes, assign tasks, and keep your team aligned without disrupting your processes.

Encourage Team Adoption and Feedback

AI meeting note-takers can significantly improve team productivity and collaboration. So, encourage your team to adopt the tool and provide feedback on their experience. Regularly discuss how the AI note-taker impacts your meetings and gather suggestions for improvement. 

Is an AI Meeting Note-Taker Worth It?

There is no doubt that an AI meeting note-taker can significantly impact your team’s productivity and efficiency. However, it is crucial to weigh the benefits against the costs and consider your team’s specific needs and challenges.

One advantage of using an AI meeting note-taker is it saves time. By automating the note-taking process, you and your team can actively participate in meetings without the distraction of manual note-taking. This leads to more productive discussions and better decision-making.

Additionally, AI meeting note-takers ensure that all important information is captured accurately. No more relying on incomplete or inconsistent notes from multiple team members. With an AI tool, you can trust that every key point, decision, and action item is documented and easily accessible for future reference.

When evaluating the potential return on investment (ROI), consider your team’s cumulative time savings. Even if each team member saves a few weekly hours on note-taking and review, the productivity gains can add up quickly. 

Plus, with more accurate and complete meeting notes, you reduce the need for follow-up meetings or clarifications, further streamlining your workflows.

Of course, the cost of an AI meeting note-taker is a crucial factor to consider. Many providers offer flexible pricing plans based on team size and usage. Some even provide free trials or limited free versions, allowing you to test the features and benefits before committing to a paid plan.

Ultimately, investing in an AI meeting note-taker depends on your team’s needs and goals. An AI tool could be a game-changer if you frequently participate in discussions, struggle with manual note-taking, or need to improve collaboration and information sharing. 

Wave’s AI meeting note-taker simplifies meetings by providing accurate transcriptions and concise summaries. It integrates seamlessly with your existing workflow, ensuring your work continues smoothly.

Transform your meetings with Wave’s AI note-taker. 

Download Wave now and experience effortless, accurate meeting documentation! Try it free today.

Frequently Asked Questions

How Does an AI Meeting Note-Taker Work?

It records and transcribes meeting audio in real-time, summarizes key points, and organizes notes for easy access.

Can AI Note-Takers Differentiate Between Speakers?

Yes, most advanced tools use speaker identification to attribute comments to the correct participants.

Are AI Meeting Note-Takers Compatible With Popular Platforms?

Yes, many integrate seamlessly with tools like Zoom, Google Meet, and Microsoft Teams.

How Accurate Are AI-Generated Transcriptions?

Accuracy is high with clear audio, but it is a good idea to review and edit.