The Wave Guide to Meeting Recording

You're in back-to-back calls — Zoom, Meet, Teams, doesn't matter. Someone's sharing their screen. You're nodding along while secretly checking your email. And somehow, you're supposed to remember what was decided.

Wave gives you four ways to record any meeting — whether you're in it or not.

1. Meeting Bots

Wave joins the call as a visible participant.

Sync your calendar or schedule a one-off recording. Wave sends a bot that joins your meeting just like any other attendee — Zoom, Meet, or Teams. Everyone sees it in the participant list (you can customize the name — "Lily's Notetaker," "Team AI," whatever works). You get a full video recording, transcript, and AI summary after.

Best for:

• Meetings you can't attend
• Interviews or training sessions
• Internal team calls where recording is expected
• Capturing screen shares and presentations

The tradeoff: Transparency. The bot is visible to everyone, so this works best when recording is welcome or already standard practice.

2. Wave Desktop

You record from your computer.

Install the desktop app (Mac or Windows). It captures system audio from any call — Zoom, Meet, Teams, Slack, even YouTube videos. No bot in the participant list. No notification. No recording indicator. Just you and your notes.

Wave Desktop records audio only, but you can grab screenshots of important visuals as they come up.

Best for:

• Recording without interrupting the flow
• Platforms without native recording options
• Personal notes and reference
• One-on-one calls where you want to stay present

Why it works: Leave it running before your meeting starts. Wave captures both sides of the conversation automatically, completely in the background.

3. Phone Call Recording

Dial into meetings directly from the app.

Place outgoing calls through the Wave app — it shows up as your actual phone number. Got a meeting with a dial-in number? Call it through Wave and you're automatically recording and transcribing the entire conversation.

Best for:

• Meetings with phone dial-in options
• Conference calls
• Remote interviews by phone
• Any call you want captured and summarized

Why it works: You're making the call yourself, so there's no bot to invite and no extra participant. Just dial, talk, and Wave handles the rest.

4. Mobile App

Hit record, set your phone down.

Open Wave on your phone, tap record, and place it on the table. It captures the audio, uploads it, and transcribes it automatically.

Best for:

• In-person meetings
• Coffee chats
• Quick recordings anywhere

Important: The mobile app records through your phone's microphone — so you can't use it to record a Zoom or Meet call on the same device. For virtual meetings on your phone, use a Meeting Bot or the Desktop app instead.

Which One Should You Use?

• Can't attend the meeting? Meeting Bot
• Want to record without anyone noticing? Wave Desktop
• Meeting has a phone dial-in? Phone Call Recording
• In the room, want it simple? Mobile App

Every recording gets transcribed, summarized by AI, and synced across your devices.

The Bottom Line

Recording meetings shouldn't require a manual. Pick your method, let Wave handle the rest. Every conversation becomes searchable and shareable.

Next time you're staring at another Zoom link, relax. Wave's got it.