Teams Meeting Transcript Cleaner: VTT & DOCX to Text

How to download a Teams meeting transcript

Teams only has a transcript if someone turned on transcription during the meeting, and your IT admin's policy has to allow it. By default the meeting organizer and co-organizers can download it; other people from your organization can view it but may not be able to download it. Guests from other organizations can't view or download it.

Start transcription in the meeting

Live transcription runs in Teams for desktop. On mobile you can start it but can't download the file afterwards.

In the meeting controls, select More actions, then Transcribe.
Confirm the spoken language and select Confirm.

Download the transcript after the meeting (.docx or .vtt)

Download on a computer, as the organizer, a co-organizer or someone your admin allows. The mobile app can show the transcript but not download it.

Open Chat and select the meeting's chat.
Select Recap, then Transcript.
Open the arrow next to Download and pick .docx or .vtt.

How it works

Add the transcript file. Drop in the .vtt, .txt or .docx your meeting app saved, or paste the text.
Read the clean version. Cue numbers, timing lines and caption tags are removed, and lines from the same speaker are joined into one paragraph.
Export or keep going. Copy it, download .txt, .md or .docx, or turn it into minutes, a summary or action items.

What a Teams transcript file looks like

The .vtt version has a long ID line and a timing line before every short cue, with the speaker inside a voice tag such as <v Maya Chen>. The .docx version lists the meeting name, date and length, then a name and time (Maya Chen 0:03) above each line of speech.

This tool reads both. It removes the IDs, timing lines and voice tags, drops the title block and the started/stopped transcription notices, and joins consecutive lines from the same person. Word files are unzipped in your browser; if a browser can't do that, copy the text out of Word and paste it.

Common questions

Should I download the Teams transcript as .docx or .vtt?

Either works here. The .vtt has a timestamp for every short line; the .docx is grouped a little more and opens in Word. The cleaned result is the same speaker-by-speaker text.

Why can't I download the transcript in Teams?

By default only the organizer and co-organizers can download it, and your IT admin can change who may. Guests from other organizations can't view or download it, and the Teams mobile app can only show it, not download it.

How do I remove the timestamps from a Teams transcript?

Drop the file on this page. Timing lines and cue IDs are removed by default. If you want to keep when each person started talking, turn on Keep timestamps and they appear once per speaker turn.

Is my transcript uploaded anywhere?

No. The .vtt or .docx file is read in this browser tab. Text is only sent to a server if you click Make meeting minutes, which sends the cleaned transcript to Wave's minutes tool.

Can I turn a Teams transcript into minutes or action items?

Yes. Make meeting minutes writes structured minutes on this page. Summarize and Extract action items open Wave's other free tools with the transcript filled in.

Record the next meeting with Wave AI

Wave records meetings and calls on iPhone, Android, Mac, Windows and the web, then writes a transcript with speaker names and a summary. The free plan includes 30 minutes of recording a month.

Also cleans: Zoom transcript cleaner · Google Meet transcript cleaner

Teams meeting transcript cleaner