An action items template for tracking what comes out of meetings: one task per row, one owner, a due date and a status. Carry it from meeting to meeting so nothing quietly disappears between the minutes and the next agenda.
Free to use and adapt, no signup. The .docx opens in Word, Pages and Google Docs (File → Open → Upload).
Meeting: [Name] Date: [Date] Owner of this list: [Name]
| # | Action | Owner | Due | Priority | Status |
|---|---|---|---|---|---|
| 1 | [Task, starting with a verb] | [Name] | [Date] | [High / Med / Low] | Open |
| 2 | [Task, starting with a verb] | [Name] | [Date] | [High / Med / Low] | Open |
| 3 | [Task, starting with a verb] | [Name] | [Date] | [High / Med / Low] | Open |
| 4 | [Task, starting with a verb] | [Name] | [Date] | [High / Med / Low] | Open |
Wave AI's free meeting minutes generator transcribes the recording with speaker labels and fills in this structure for you: attendees, discussion, decisions and action items with owners. You can also paste a transcript from Zoom, Teams or Google Meet. No account needed.
Paste this into a Notion page and the headings, lists, checkboxes and tables become Notion blocks. It also works in Obsidian, GitHub, Confluence and any Markdown editor.
# Meeting Action Items **Meeting:** [Name] **Date:** [Date] **Owner of this list:** [Name] ## Action items | # | Action | Owner | Due | Priority | Status | |---|---|---|---|---|---| | 1 | [Task, starting with a verb] | [Name] | [Date] | [High / Med / Low] | Open | | 2 | [Task, starting with a verb] | [Name] | [Date] | [High / Med / Low] | Open | | 3 | [Task, starting with a verb] | [Name] | [Date] | [High / Med / Low] | Open | | 4 | [Task, starting with a verb] | [Name] | [Date] | [High / Med / Low] | Open | ## Carried over from last meeting - [ ] [Task] — [Owner] — [Original due date] — [New date] ## Decisions these actions come from - [Decision]
One concrete task that starts with a verb, one named owner, and a due date. "Maya sends the revised quote to Acme by Friday" is an action item; "Follow up on pricing" is not.
Both work. Put them in the minutes for the record, and keep a running tracker like this one for recurring meetings so open items carry over automatically instead of being rewritten each time.
Yes. Paste the Markdown into Notion and the table becomes a Notion table you can turn into a database. For Sheets or Excel, copy the table's formatted text and paste it into a sheet.
Yes. Upload the recording to Wave's free meeting minutes generator: every template lists action items with the owner and due date when they were said, and leaves the owner blank instead of guessing when nobody committed.
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