A one-on-one meeting template that keeps the conversation about the person, not just the project list. It works as a shared running doc: the report adds topics before the meeting, the manager adds theirs, and action items carry over to the next 1:1.
Free to use and adapt, no signup. The .docx opens in Word, Pages and Google Docs (File → Open → Upload).
Participants: [Manager] and [Report] Date: [Date]
[How are things going, on a scale of 1–10, and why?]
[Goals, skills, opportunities: revisit monthly]
Wave AI's free meeting minutes generator transcribes the recording with speaker labels and fills in this structure for you: attendees, discussion, decisions and action items with owners. You can also paste a transcript from Zoom, Teams or Google Meet. No account needed.
Paste this into a Notion page and the headings, lists, checkboxes and tables become Notion blocks. It also works in Obsidian, GitHub, Confluence and any Markdown editor.
# 1:1 Meeting **Participants:** [Manager] and [Report] **Date:** [Date] ## Check-in [How are things going, on a scale of 1–10, and why?] ## Since last time - [ ] [Action item from the last 1:1] — [Owner] ## Wins and progress - [What went well] ## Challenges and blockers - [What is in the way, and what would help] ## Topics from [Report] - [Topic] ## Topics from [Manager] - [Topic] ## Feedback - **For [Report]:** [Specific example and its impact] - **For [Manager]:** [Specific example and its impact] ## Growth and career [Goals, skills, opportunities: revisit monthly] ## Action items - [ ] [Task] — [Owner] — [Due date] - [ ] [Task] — [Owner] — [Due date]
A quick check-in, follow-up on last time's action items, wins and challenges, topics from each person, feedback in both directions, and time for growth or career goals. End with action items. This template has a section for each, with the report's topics first.
Weekly or every two weeks is common for managers and direct reports, usually 30 minutes. The consistency matters more than the length: a running doc with this template makes each meeting pick up where the last one ended.
Both should be able to edit it, but the report's topics come first: it is their meeting. Keep the doc private to the two of you, and add notes during the conversation rather than afterwards.
With the other person's consent, yes. Upload the recording to Wave's free meeting minutes generator and choose the 1:1 template: it writes up wins, challenges, feedback and action items from the conversation. Check your local recording-consent rules first.
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