An interview notes template for hiring teams that ties every rating to evidence. Write down what the candidate said, score each competency against it, and make the debrief about the answers rather than gut feel.
Free to use and adapt, no signup. The .docx opens in Word, Pages and Google Docs (File → Open → Upload).
Candidate: [Name] Role: [Job title]
Interviewer: [Name] Round: [Screen / Technical / Final] Date: [Date]
| Question | Answer / evidence |
|---|---|
| [Question] | [What the candidate said or did] |
| [Question] | [What the candidate said or did] |
| [Question] | [What the candidate said or did] |
| Competency | Rating (1–4) | Evidence |
|---|---|---|
| [Competency] | [ ] | [Answer that supports the rating] |
| [Competency] | [ ] | [Answer that supports the rating] |
[Strong yes / Yes / No / Strong no] — [One-line reason]
Wave AI's free meeting minutes generator transcribes the recording with speaker labels and fills in this structure for you: attendees, discussion, decisions and action items with owners. You can also paste a transcript from Zoom, Teams or Google Meet. No account needed.
Paste this into a Notion page and the headings, lists, checkboxes and tables become Notion blocks. It also works in Obsidian, GitHub, Confluence and any Markdown editor.
# Interview Notes **Candidate:** [Name] **Role:** [Job title] **Interviewer:** [Name] **Round:** [Screen / Technical / Final] **Date:** [Date] ## Questions and answers | Question | Answer / evidence | |---|---| | [Question] | [What the candidate said or did] | | [Question] | [What the candidate said or did] | | [Question] | [What the candidate said or did] | ## Competency ratings | Competency | Rating (1–4) | Evidence | |---|---|---| | [Competency] | [ ] | [Answer that supports the rating] | | [Competency] | [ ] | [Answer that supports the rating] | ## Strengths - [Strength] — evidence: [example] ## Concerns - [Concern] — evidence: [example] ## Candidate questions - [What they asked] ## Recommendation [Strong yes / Yes / No / Strong no] — [One-line reason] ## Next steps - [ ] [Next step] — [Owner] — [Date]
The candidate, role, interviewer and round; each question with what the candidate actually said; competency ratings tied to that evidence; strengths and concerns; the candidate's own questions; and a recommendation with a one-line reason.
Yes, briefly: key phrases and examples, not full sentences. Fill in the ratings and recommendation straight after, while it is fresh. Recording the interview (with the candidate's consent) lets you stay in the conversation and check answers later.
Anything about protected characteristics such as age, family, religion, health or ethnicity, and personal impressions that aren't tied to job-related evidence. Interview notes can be requested by candidates in some jurisdictions, so write them as if they will be read.
Yes. Upload the recording to Wave's free meeting minutes generator and choose "Interview debrief": it pulls out strengths and concerns tied to what the candidate said, notable answers and next steps. It gives no hiring verdict unless the interviewers stated one.
Product
Use Cases
Compare
All rights reserved
Made with love in New York City