A formal board meeting minutes template for companies, nonprofits, HOAs, school boards and committees. It records what the official record needs: who was present, whether quorum was met, each motion with its mover, seconder and result, and when the meeting was adjourned.
Free to use and adapt, no signup. The .docx opens in Word, Pages and Google Docs (File → Open → Upload).
Organization: [Name]
Meeting type: [Regular / Special] meeting of the board of directors
Date: [Date] Location: [Where / call link]
Presiding: [Chair] Secretary: [Name]
Directors present: [Names]
Directors absent: [Names]
Also present: [Staff, guests, advisors]
Quorum: [Present / Not present]
The meeting was called to order at [time] by [Chair].
Motion to approve the minutes of [date]. Moved: [Name]. Seconded: [Name]. Result: [Carried / Failed].
| Motion (exact wording) | Moved | Seconded | For / Against / Abstain | Result |
|---|---|---|---|---|
| [Motion] | [Name] | [Name] | [X / X / X] | [Carried / Failed] |
| [Motion] | [Name] | [Name] | [X / X / X] | [Carried / Failed] |
The meeting was adjourned at [time]. The next meeting is on [date].
Minutes recorded by: [Secretary] Approved on: [Date]
Wave AI's free meeting minutes generator transcribes the recording with speaker labels and fills in this structure for you: attendees, discussion, decisions and action items with owners. You can also paste a transcript from Zoom, Teams or Google Meet. No account needed.
Paste this into a Notion page and the headings, lists, checkboxes and tables become Notion blocks. It also works in Obsidian, GitHub, Confluence and any Markdown editor.
# Board Meeting Minutes **Organization:** [Name] **Meeting type:** [Regular / Special] meeting of the board of directors **Date:** [Date] **Location:** [Where / call link] **Presiding:** [Chair] **Secretary:** [Name] ## Attendance **Directors present:** [Names] **Directors absent:** [Names] **Also present:** [Staff, guests, advisors] **Quorum:** [Present / Not present] ## 1. Call to order The meeting was called to order at [time] by [Chair]. ## 2. Approval of previous minutes Motion to approve the minutes of [date]. **Moved:** [Name]. **Seconded:** [Name]. **Result:** [Carried / Failed]. ## 3. Reports - **[Report, e.g. Treasurer]:** [Short summary] - **[Report]:** [Short summary] ## 4. Motions and votes | Motion (exact wording) | Moved | Seconded | For / Against / Abstain | Result | |---|---|---|---|---| | [Motion] | [Name] | [Name] | [X / X / X] | [Carried / Failed] | | [Motion] | [Name] | [Name] | [X / X / X] | [Carried / Failed] | ## 5. New business - [Item and outcome] ## Action items - [ ] [Task] — [Owner] — [Due date] ## Adjournment The meeting was adjourned at [time]. The next meeting is on [date]. **Minutes recorded by:** [Secretary] **Approved on:** [Date]
The organisation, meeting type, date and place, who presided, directors present and absent, whether quorum was met, approval of prior minutes, each motion with its exact wording, mover, seconder and vote result, and the adjournment time. Check your bylaws and local law for anything extra your board must record.
Usually only briefly. Board minutes are a record of actions taken: motions, votes and decisions. A short neutral summary of each report or discussion is enough, without attributing opinions to individual directors unless your board's practice requires it.
The secretary drafts and signs them, and the board approves them by motion at its next meeting. Corrections are made before approval and noted in the next meeting's minutes.
Yes. Upload the recording to Wave's free meeting minutes generator and choose "Board meeting": it drafts the call to order, motions with mover, seconder and result, decisions and adjournment. It leaves anything not said out loud, such as a vote count, as not stated, so review the draft before the board approves it.
Product
Use Cases
Compare
All rights reserved
Made with love in New York City